Attendee Resources

Wednesday, January 1, 2025 | Hotel Accommodations

Last day to reserve your hotel accommodations at the host hotel at the special group rate. Please note: program registration does not include lodging, so be sure to book your hotel room before the deadline. 

Make Your Reservations

Tuesday, January 14, 2025 | In-Person Registration

Last day to register for in-person attendance. Registration closes at 5 PM Pacific (PDT). 

Registration Fees

Thursday, January 23, 2025 | Virtual Registration

Last day to register for virtual attendance. Registration closes at 5 PM Pacific (PDT). 

Registration Fees

The Mayflower Hotel
1127 Connecticut Avenue NW
Washington D.C. 20036
Telephone: 202-347-3000
Fax: 202-776-9182

Make Your Reservations      Attendee Resources

WCBP 2025 will meet at the landmark hotel – The Mayflower Hotel in Washington D.C. Centrally located in the heart of Washington D.C., the Mayflower Hotel brings together all the prestige, splendor, and history that characterize our nation’s capital.

Reservations

A room block is reserved for Symposium delegates at the special group rate of $334 USD for a single or double room (plus 14.8% occupancy tax.) After this date, reservations will be accepted on a space-available basis and at the best available rate. To make room reservations, please contact the Mayflower Hotel by telephone: +800-468-3571 or +202-347-3000. Please identify yourself as an attendee of “CASSS – CMC Strategy Forum / WCBP 2025” to secure the above rates. The room block will most likely be filled BEFORE the deadline; we recommend that attendees book their hotel accommodations well BEFORE the January 1, 2025 deadline. The Mayflower Hotel does require a credit card to guarantee your reservation. Reservations made for the hotel need to be canceled 48 hours before your arrival for a full refund.

The room reservation deadline is January 1, 2025.

NOTE: Check-in time is 4:00 pm and check-out time is 12:00 pm.

U.S. Federal Government Rates
A limited number of U.S. Federal Government rate rooms are available. Please contact the Symposium Manager, Mikaela Sanford at msanford@casss.org. 

By staying at the host hotel, you help CASSS meet its contractual obligations and keep future registration fees reasonable. Please take this into consideration when making your accommodation decisions.

The WCBP Symposium will be live streamed to a virtual online player.

For more information, visit  Virtual Information

CASSS is committed to protecting its attendees, participants, and staff members to the highest degree possible when attending our conferences. To ensure we provide a safe environment, CASSS strongly encourages COVID-19 vaccinations, and all other routine vaccinations to protect you from infectious diseases, serious illness, and hospitalization. CASSS will follow guidances established by the facility hosting the conference and/or local and state health authorities in which the conference is located.

For the safety of all attendees, we expect everyone to take everyday preventive actions prior to, and during the conference, to stay safe and healthy. These actions include, but are not limited to:

• Avoid close contact with people who are sick.
• If you are sick, limit contact with others as much as possible to keep from infecting them.
• Cover your nose and mouth with a tissue when you cough or sneeze.
• Wash your hands often.

Wearing a face mask throughout hotel common space and conference designated areas is recommended but not required.

If you tested positive for COVID-19, have been directly exposed to the virus, or exhibit any symptoms of the COVID-19 virus, you should isolate and not attend the in-person conference. All in-person registrants have access to the virtual platform (if applicable) so you may participate in the conference in a virtual-only manner.

CASSS will follow local guidelines, including the current measures from the Government of the District of Columbia: https://coronavirus.dc.gov/

CASSS is committed to monitoring the local status for in-person conferences and will update our guidelines as necessary. Registrants will be informed about any changes through various communication channels, including email and website, as needed.

If you have any other questions, please contact the CASSS office at 510-428-0740.

We encourage you to promote your participation in the program on social media. Please visit the WCBP Social Media Kit page for customizable images to highlight your role and experiences with the Symposium.

Access Social Media Kits

Be sure to tag CASSS and use #WCBP2025 in your posts!

Will the virtual audience be able to ask questions during the panel discussion?

Yes, our platform will accommodate questions from the virtual audience. A designated session moderator will be assigned to read the virtually submitted questions out loud during the panel discussion. While we may not be able to address every question submitted, we will do all we can to ensure that our virtual attendees are part of the discussion.

Will the sessions be available post-program for On Demand viewing?

Yes, the sessions with approved sharing permissions will be available for On Demand viewing for the Symposium. On Demand content will be available 3-4 weeks post-event. All registered attendees will be alerted via email when content is available.

Will I receive any materials as an attendee?

As a registered attendee, you will receive the following: name badge, lanyard, padfolio, and pen. You also have the option to personalize your name badge at registration check-in with custom ribbons to identify your attendee role, such as First-Time Attendee, Committee Member, Associate Director, and more. In addition to these resources, you will have access to portable chargers, and snacks and drinks during the session breaks.

Is there a dress code?

The dress code we suggest is business casual. Meeting rooms are often on the cooler side, so please remember to bring a jacket or sweater as room and body temperatures do vary.